Data Room Providers

Data room providers offer interest groups, companies and corporations with an online platform that allows them to upload information, track and distribute it. This helps in forming and maintaining business relationships with mergers, acquisitions, or joint ventures as well as streamlining the core processes and transactions that depend on effective documents sharing.

The range of features offered by each vendor is different, but most data rooms provide a few basic features. The ability to immediately access past records comes in handy when you want to reference previous deals and analyzing performance, and the capability to tailor the permissions of users is essential to optimizing governance. Many providers offer activity reports that reveal who accessed documents, how long they were viewed, and by who. This helps users monitor security and activity.

One of the most popular virtual data room providers is Firmex which has been operating for 12 years and facilitates more than 100,000 projects, including financial transactions, to M&A. Firmex is famous for its security strategy which provides detailed permissions for groups, users, and documents, dynamic watermarking to avoid any unauthorized distribution and the capability to block access to documents remotely, even in the event that they’ve been saved and printed.

Another popular data room service is Brainloop, which offers an intuitive and flexible interface. Users can collaborate with their peers in real-time and work on documents with the tools for collaboration that are part of the tool. It comes with a range of options for customizing, including the ability to create white-labeled URLs and personalize the look and feel of the site with avatars, images and colors for the brand. The tool also comes with ISO27001 certification and on-click NDAs for top-level security.

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